Post Originally From: Appleforms.com/blog
Every single
company that sells products or provides services to their customers is required
to write down the details of the transaction on a proper form for
documentation. Some examples of the type of form that serves that purpose are
invoices, bill of sales, packing slips and the like. Business is also required to a duplicate copy
of these business documents to be provided to their customers so that they too
will have something a proof of the transaction that they made with the company.
Some companies, especially the ones that belong to the medium and large
businesses category print more than two copies of these documents which are
intended for the other departments of their organization.
Most of the
companies only need two copies of each for though, one for them and one for the
client. Duplicating the documents is now easier because of the new tools and
equipments that are being offered in the market right now. Because of the
technologically advanced printers and paper supplies, companies can already do
this task with efficiency and speed.
One example
of a tool that is making the lives of business people easier by offering them a
faster way of creating the business documents is the 2 part paper. It is a special type of paper that is applied with
carbonless technology. By using this type of paper, there will be no need for
personnel in the company to manually or electronically create a copy of a
document. When they write on the top page of 2 part form, they bottom part will
be automatically filled out as well. A really large number of companies now use
this type of paper to save time, energy and as well as money.
Entrepreneurs
that use this type of carbonless paper either order blank 2 part paper forms or
order custom printed ones from business forms suppliers and printers. The
companies that order the blank paper print their own forms in-house using their
own laser or inkjet printers. On the other hand, the companies that take
advantage of the custom printing will receive a batch of ready-to-use forms that
already have all of the elements that they require.
A fairly
large number of companies actually prefer printing their own 2 part forms on
their own instead over taking advantage of the custom printed service. Both
methods offer different benefits to the business owner and his employees,
however, the former proves to be a cheaper option.
If you are
in the market for 2 part paper forms
but you still have not decided whether you are going to print them on your own
or just get them custom-made for your business, the best thing for you to do is
to look at the pros and cons of each option. To make things easier for you, we
have provided you some of the pros and the cons of in-house printing below.
Let’s start with the Cons first.
Con #1: You need to put in some time
and effort to print the forms that you need
If you are
going to print your invoices and sales bills on your own, you need to be ready
to put in the time and effort required to do it. This is will not be a problem
if your business is the type that doesn’t necessarily handle a lot of
transactions each day. However, if you are running a company that deals with a
considerable number of customers within a day, then you need to get organized
just to make things a little easier for you.
Con #2: Subject to mistakes due to
human error
Making
mistakes when printing documents is unavoidable especially when things get
hectic in your business. The most common mistakes that people commit when
printing forms with multiple parts is that the pages tend to get mixed up when
printing, which results to some pages being printed on the wrong side. This can
easily be avoided by getting familiar with the settings of the printer before
printing up some forms.
Con #3: You need make sure that your
printer is in good shape
Making sure
that the printing machine that you use in your office is in tip-top shape every
single day to ensure that it will perform well each time you use it to print on
your 2 part printed forms. Investing on a reliable printer and learning about
maintaining can help you ensure that your machine will do its job perfectly
every time you use it.
Con #4: Running out of forms can
happen
People who
are busy tend to forget things. One of the most common things that get
forgotten is to refresh their stock of stationery supplies. Running out of 2
part forms on a busy day can happen and when it does, it will cause some
problems to the flow of the operation of the business. Constantly checking on
the paper that you use to print your business forms is the best solution to
make sure that you never run out of it.
Then here are the Pros.
Pro #1: It is cheaper compared to
getting custom-printed forms
The main
thing that attracts business people to print their forms in-house is because it
is quite cheap. Printing companies that
offers custom-printing on carbonless forms often charge high for this type of
service. If you don’t need a special type of invoice or sales bill for your
business, then printing in-house is the most practical and also the most
cost-effective solution that you have.
Pro #2: You can customize your forms
whenever you want to
One awesome
advantage of printing on 2 part paper in your own office is that you can easily
make changes on it anytime you need to. When you want to make the changes, all
you need to do is to open the template of the business form on your computer
and customize it anyway that you want.
Pro #3: Offers more convenience for
most type of businesses
Purchasing 2 part paper and printing them on your
own to create the business forms that you need is very convenient for a lot of
companies. This depends on the scale of the operation and the volume of the
transactions that the company handles every day. The perfect examples of
companies that will definitely find this option very convenient are the ones
who are involved in distribution of products and providing fulfillment services
to their customers.
Pro #4: Running out of forms can be
avoided easily
It was
mentioned earlier that printing your own forms in your company can be a
disadvantage because you might run out of paper when you forget to check your
supplies. It is actually a problem that can occur to any business regardless of
how the acquire the stationery materials that they use in making their forms.
Businesses that print their own forms, however, has a smaller chance of facing
this type of problem because they will be able to check on the quantity of the
2 part forms that they still have each time they print some. Being able to see
your stock of 2 part paper constantly is without a doubt a very effective way
to make sure that you will never forget to order some when you already need to.
Basically,
the reason why a lot of companies choose to print their business forms on their
own is because it is the practical thing to do. Getting your business documents
custom-printed for you by a printing company is good when you have some special
requirements or if you want to eliminate the time and effort that it takes to
print your own forms and focus it on other much essential things instead. If
you have already decided that you will do the printing on your own and you are
looking for a great place to get your 2 part paper from, then it would be best
to start your hunt for the great deals by checking out our offer for 2 part paper.
